Organigram

Organogram

Legislature Management

Communication Service Unit
Mr S Nxumalo	The Communication Service Unit (CSU)is located in the office of the Secretary. The CSU performs the strategic function of ensuring that all activities and programmes of the KZN Legislature are effectively communicated to the public and all relevant stakeholders. The unit uses publication and various forms of graphic media (brochures, flyers, posters and the newspapers inserts) to enhance the KZN legislature. Unit is also responsible for enhancing the image of the legislature by building and maintaining good relationship with the media.

Information and Communication Technology
	The past five years have seen a substantial growth to information and communication technology (ICT) within the KZN. The strategy around ICT, through various initiatives such as strategic, operational and master systems plans have firmly established the solid foundation needed to ensure that ITC continues to flourish in the legislative environment. Fundamental to this has been the awareness that systems and technology must continue to be used to enhance and streamline all business processes and operation of the KZN Legislature.

Institutional Transformation
	This Unit manages intervention on Gender, Disabilities and Hiv/Aids related matters. Gender Officer must ensure that both male and female staff members participate as equal partners in creating a just and non-discriminatory society not only at this particular time in our country’s history but also for the sake of generations still to come. One of the unit’s objectives is to instil transformation processes in order to guarantee that development policies, procedures and practices serve to ensure equal rights and opportunities for men and women in all sectors of the KZN Legislature.

Organisational Performance
	The role of this Unit is inter alia, to ensure effective service delivery, institutional development, the setting up of institutional targets and the provision of vision, strategy, control, monitoring and evaluation. In a nutshell the unit provides the office of the Secretary with necessary competence to research, develop and implement a corporate strategy. Ensure accountability and responsible reporting.

Office of the COO
Mr B Sibibi	The purpose of the office of the COO is to oversee the provision of the legislative and related services to members and the public, this also includes all on site programme and initiative of the KZN. All the core components of the KZN Legislature reside within the division.

Programme Facilitation
	The programmes facilitation unit (PFU) has two main purposes, namely: To facilitate all official functions of the legislature regardless of whether they are scheduled or unscheduled in the annual calendar To oversee services provided by service provider/event co-ordinators. It is the responsibility of the P F U to ensure that all functions or events of the legislature take place in time of and that events co-ordinates and/or service providers deliver services accordance with contracts that had been agreed on.

Public Participation and Petitions
Mrs D Gatsheni	The PPP unit (PPPU) was established to comply with the constitutional imperative that a provincial legislature must facilitate public involvement in all legislative and other processes. The framework which governs the PPU draws from: The constitution of the Republic of S A, in a particular section 118, section 17 and section 11s (d) The Kwazulu-Natal petitions Act No 4of 2003 The standing rules of the KZN legislature.

Research and Library Services
Ms W Leeb	The research and library services unit of the KwaZulu-Natal legislature was founded in 1997. Initially it consisted of three permanent researchers and two researchers contracted to the KZN legislature, but paid for by the European Union’s legislature support programmes the research unit prides itself on helping members to exercise overseeing and giving them the knowledge necessary to allow them to fulfil their function, which is to ensure delivery to all citizens of KwaZulu-Natal, as well as improve the lives of all people who live in this province,. The research unit introduced the idea of administering questionnaires to all the people who attend programmes such as multi-party oversight legislation, as well as the idea of using statistical programme for social science (SPSS) in the analysis of data.

Legislative Operations (Proceeding)
	The Directorate deals with all administrative and operational issues relating to Sittings of the KZN Legislature, whether they are formal sitting in the Chamber, off-site Sittings (Sittings not inside the precincts of the Legislature) such as Taking Parliament To the People, or Sittings of the Sectorial Parliament (i.e. Workers Parliament, Youth Parliament and Womens Parliament). With regards to the latter, this Directorate provides training to delegates and ensure that they are familiar with the Standing Rules and Proceedings of the House.

Office of the Chief Whip
	The office of the Chief Whip is an Administrative Unit which was established to lend administrative support to Political office bearers i.e. the Chief Whip of the Legislature, as well as Whips from the other political parties represented in the KZN Legislature, and to provide link between the Executive Council and the KZN Legislature through the office of the Leader of Government Business. Whips of the Legislature are represented in a body known as Whips Forum which was established in terms of Standing Rules 166 of the KZN Legislature.

Hansard and Language Services
Mr M Ngcobo Ms J Stone	Hansard is the official report of all Proceedings which takes place inside the Parliament or Legislative Chamber. Its origin date back to the 18^thCentury when transcripts of debates in the British Parliament began to appear in print. The name "hansard" derived from the family name of Luke Hansard and his son Thomas Curson Hansard who were the Government printers in the sevirce of the British Parliament. The Hansard and Language services Unit’s primarily function is to report the proceedings of the House. Every Sitting of the House is recorded and Member’s speeches, interjections, points of order, as well as announcement and/or rulings by the Presiding officer are transcribed, edited and published.

Constitutional and Legislative Legal services
	In terms of the organogram of the KZN Legislature, legal services falls under the Chief Directorate: Legislation and Oversight. The core functions of the unit are: To provide legal advice and support service to the office of the Speaker, office of the Secretary, office bearers and all Committees of the Legislature (including management, Porfolio and Standing Committees) and other Units within the Legislature. To render legislative draft services, primarily to Committees. The purpose of the Unit is to support and enable the Legislature and its component to comply with their Constitutional and other legal obligations, more particularly to maintain oversight over the exercise of the Provincial Executive Authority, to hold the Executive Council accountable to it and to exercise its Legislative Authority (law-making).

Committees
Mr Z Nzuza	The often see Members of the Provincial Legislature at Sittings and assume that it all they do. Few people know that Committees are at the core of the functioning of the KZN Legislature. What most people do not know is that by the Members of the Provincial Legislature (MPL’s) debate a topic in the Chamber most of the arguments, discussions and decisions around that topic would already have taken place during Committee meetings. Committees are often called the "engine room " of National Parliament and Provincial Legislatures, because they are the structures in which the bulk of parliamentary business is taken care of.

Office of the Chief Financial Officer (CFO)
	The CFO is in charge of corporate services which cover the following components: Financial management (headed by the finance manager for budgeting accounts and expenditure) Supply Chain Management (headed by the supply chain manager) Security Services (headed by the Security Manager) Risk Management (headed by the Risk Manager) The CFO plays as important role in the running of the Legislature because all activities are undertaken on his recommendation, provided funds are available to meet financial commitments.

Risk Management
	The Risk Management Unit forms part of Corporate Services and reports to the Office of the Chief Operations Officer. The Risk Management Unit was established to perform the following functions: To assist in the accomplishment of strategic and operational objectives of the Legislature by facilitating early identification and managing of potential risks which, if they materialise, would hinder the achievement of the stated strategic objective and, To perform internal control function aimed at providing reasonable assurance regarding the economy, efficiency and effectiveness of operations, internal financial control, as well compliance with appliance laws and regulations. Annual risk assessment workshops are facilitated during which Unit managers and other representatives are required to identify risks that pertain to their respective Units. The Risk Management ensures actually implemented by having follow-up meetings with the risks owners (officials responsible for addressing the particular risk).

Human Resource
Mr N Mpondi	The functions of the Human Resource Unit, as with all other functional areas within organisations, have evolved and will continue to do so as organisational environmental conditions advance at a rapid pace. Historically, the human resource function has always been understood to be an administrative one, dealing mainly with transactional issues such as salaries, employee’s leave, staff absenteeism, and so on, but its evolution has reacted a point where the provision of other HR services to Members and Staff in the context of the KwaZulu Natal Legislature is now better understood. Whilst there has been a paradigm shift from its historical view, being one that was mainly concerned with transactional matters only, the minimalist view which continues to define the role of the human resources function within the Legislature remains a challenge. It is in this context, of going forward in preparation of the upcoming term of the Fourth KZN Legislature, that a maximalist view of the HR function must be presented, because it is only on the basis of this view that the potential role of HR can be leveraged and fully exploited to benefit the institution in its future undertakings.